Job Title: Administrative Assistant
Job Brief: We are looking for an Administrative assistant from hospitality industry who can handle our recruitment, admin, operations work.
Job Type: Full Time
Work Location: Thane, Airoli, Vashi, Vikhroli (Compulsory work from office)
Interview Location : Vikhroli, Mumbai
Shift Timings: 10.00 AM to 7.00 PM
Working: 5 days working – 2 days Holiday (Rotating shifts)
Experience: (Min) Fresher — (Max) 1 year of experience as HR Executive – Recruiter(talent acquisition)
(Candidate having experience from the hospitality industry would be an added benefit)
Salary slab: (Min) Rs.10,000/- Per month (Fixed + Variables) – (Max) Rs.20,000/- Per month (Fixed + Variables)
*Note: Candidate applying for above post should have own laptop, good internet connection.
Job Description:
The role of the Administrative Assistant is to support the chair in ensuring the smooth functioning of the management committee. Maintain the smooth running of an office through a variety of Human resource, administrative and clerical duties. To handle office schedules, coordinate meetings and visits, organise files, answer phones and perform a huge array of other essential tasks.
Duties & Responsibilities
- Recruitment, Human resources Roles and responsibilities
- To take care of documentation, background verification, joining, termination, replacement, performance check, Reporting & analysing, follow up, etc.
- Manage Inbound and Outbound calls
- Maintain Calendar and Plan Meetings
- Handle Mail
- Prepare and Edit Documents
- Maintain Databases and Filing Systems
- Maintain inventory
- Office management and supervising staff.
- Overseeing headship pupils working in the office.
- Welcoming guests, replying to the queries and directing them to suitable personnel.
- Managing telephone calls, supplying and getting data and directly talking to a suitable person.
- Keeping a check on the inventory of office materials and normal office supplies.
- Ensuring meetings are effectively organised and minute.
- Maintaining effective records and administration
- Upholding the legal requirements of company law
- Communication and correspondence
- Coordinate with top management.
- Maintain the consistency & quality-standards of company’s communication across different channels.
- Consistently brainstorming & collaborating with team for new ideas & strategies
- Review, edit, & proof-read content submitted by team members to ensure it is engaging, addressing buyer persona & is grammatically & factually-correct.
Requirements & Qualifications
Key Skills:
- Good knowledge and understanding of office practices and methods
- Good knowledge and understanding of filling systems.
- Well-organised and detail-oriented
- Must be able to multi-task and take instruction from many sources.
- Strong interpersonal skills
- Positive attitude.
- Target oriented
- Presentable Personality
Core Skills:
- Knowledge of general office procedures
- Ability to operate office equipment (fax, copier, mail, etc.)
- Customer service experience
- Ability to type at least 40 words per minute
- Proficient in proofreading, spelling, grammar punctuation and math
Advanced Skills:
- Knowledge of medical or legal terminology
- Proficient with tape transcription and ability to take shorthand
- Familiarity with File Site, a document management system
Creative Skills:
- Excellent verbal & written communication skills.
- Excellent grasp of English language.
- Creative & innovative thinker & planner.
Management Skills:
- Ability to work both independently & as an active member of a team.
- Able to prioritise, & manage time efficiently.
- Managing different projects simultaneously & working with strict deadlines.
- Self-motivated & self-directed.
IT Skills:
- Expertise in word processing, database, and spreadsheet software, including Microsoft office suite (Word, PowerPoint, Outlook, & Excel) & Google Docs.
- Ability to learn new and updated software
- Proficiency in ZOHO & Mail Chimp desirable.
- Knowledge about Content Management System (Word Press etc.)
Educational Requirements:
- Master of Business Administration in HR/Management/Hospitality
- Diploma, computers, word processing and spreadsheet certification (would be added benefits)
- Bachelor’s degree in English, Journalism, Communication or related field (would be added benefits)
- BHM – Bachelor of Hotel Management (would be added benefits)