Administrative Assistant

Website Madcherry Hospitality Pvt. Ltd.

Luv 2 Serve U

Job Title: Administrative Assistant

Job Brief: We are looking for a fresher, HR Executive, Sales Executive from hospitality industry who can handle Talent acquisition, Sales, Administrative & operations responsibilities.

Job Type: Full Time

Work Location: Vikhroli (Compulsory work from office)

Interview Location : Vikhroli, Mumbai

Shift Timings: 09.00 AM to 6.00 PM / 12.00 PM to 09.00 PM

Working: 5 days working – 2 days Holiday (Rotating shifts)

Experience: Fresher or experience in Sales, Human resources Recruitment, administrative work from hospitality industry can apply.

*Note: Candidate having relevant experience from hospitality industry would be considered as experienced or will be considered as fresher.

Salary slab: (Min) Rs.10,000/- Per month (Fixed + Variables) – (Max) Rs.15,000/- Per month (Fixed + Variables)

*Note: Candidates applying for the above post should have their own laptop, good internet connection.

Education qualification: BHM – Bachelor of Hotel Management

Job Description:

The role of the Administrative Assistant is to support the chair in ensuring the smooth functioning of the management committee. Maintain the smooth running of an office through a variety of Human resource, administrative and clerical duties. To handle office schedules, coordinate meetings and visits, organise files, answer phones and perform a huge array of other essential tasks.

Duties & Responsibilities

  • Sales, administrative and operations Roles and responsibilities.
  • Recruitment, Human resources Roles and responsibilities
  • To take care of documentation, background verification,  joining, termination, replacement, performance check, Reporting & analysing, after sales service, follow up, etc.
  • Manage Inbound and Outbound calls
  • Maintain Calendar and Plan Meetings
  • Handle Mail
  • Prepare and Edit Documents
  • Maintain Databases and Filing Systems
  • Maintain inventory
  • Office management and supervising staff.
  • Overseeing headship pupils working in the office.
  • Welcoming guests, replying to the queries and directing them to suitable personnel.
  • Managing telephone calls, supplying and getting data and directly talking to a suitable person.
  • Keeping a check on the inventory of office materials and normal office supplies.
  • Ensuring meetings are effectively organised and minute.
  • Maintaining effective records and administration
  • Upholding the legal requirements of company law
  • Communication and correspondence
  • Coordinate with top management.
  • Maintain the consistency & quality-standards of company’s communication across different channels.
  • Consistently brainstorming & collaborating with team for new ideas & strategies
  • Review, edit, & proof-read content submitted by team members to ensure it is engaging, addressing buyer persona & is grammatically & factually-correct.

Requirements & Qualifications

Key Skills:

  • Good knowledge and understanding of office practices and methods
  • Good knowledge and understanding of filling systems.
  • Well-organised and detail-oriented
  • Must be able to multi-task and take instruction from many sources.
  • Strong interpersonal skills
  • Positive attitude.
  • Target oriented
  • Presentable Personality

Core Skills:

  • Knowledge of general office procedures
  • Ability to operate office equipment (fax, copier, mail, etc.)
  • Customer service experience
  • Ability to type at least 40 words per minute
  • Proficient in proofreading, spelling, grammar punctuation and math

Advanced Skills:

  • Knowledge of medical or legal terminology
  • Proficient with tape transcription and ability to take shorthand
  • Familiarity with File Site, a document management system

Creative Skills:

  • Excellent verbal & written communication skills.
  • Excellent grasp of English language.
  • Creative & innovative thinker & planner.

Management Skills:

  • Ability to work both independently & as an active member of a team.
  • Able to prioritise, & manage time efficiently.
  • Managing different projects simultaneously & working with strict deadlines.
  • Self-motivated & self-directed.

IT Skills:

  • Expertise in word processing, database, and spreadsheet software, including Microsoft office suite (Word, PowerPoint, Outlook, & Excel) & Google Docs.
  • Ability to learn new and updated software
  • Proficiency in ZOHO & Mail Chimp desirable.
  • Knowledge about Content Management System (Word Press etc.)

Educational Requirements:

  • BHM – Bachelor of Hotel Management (compulsory)
  • Degree / Diploma, computers, word processing and spreadsheet certification (would be added benefits)
  • Master of Business Administration in HR/Management/Hospitality (would be added benefits)
  • Degree / Diploma in English, Journalism, Communication or related field (would be added benefits)